The Controller has the overall responsibility and authority for controlling and reporting on the financial activities of the College. Develops and implements College wide financial control policies, processes, and procedures and manages overall business and accounting functions, budgeting and reporting, auditing, purchasing, procurement, contracting, document control and records management. The Controller participates in planning at the strategic level and coordinates the development of a business plan and a budget that align with the strategic goals and objectives of the College. Primary duties involve exercising discretion and independent judgment in matters of significance, such as contracts, implementation of processes and procedures for accounting system, and other issues related to the operation of the office of Financial Services.
Pending Funding Availability
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
• The noise level in the work environment is usually moderate.
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Essential Duties and Responsibilities:
Assists in the development and administration of the College’s annual budget. Includes developing a formal budget process for all departments. Manages the process by providing appropriate information to departments; documenting the formal process and policy; developing budget forms with collaborative approvals; providing a budget users guide; and developing tools for cost analysis of academic program review.
Serves as Principal Accounting Officer for accounting records and documents including the general ledger and ERP functions implemented in Ellucian Banner. Includes initiating and issuing standard accounting practices and procedures for all College accounting systems. Ensures compliance with accounting rules and regulating bodies.
Assists with the preparation and distribution of a variety of financial reports, including Annual Reports and monthly statements for both the College and the Terra College Foundation in accordance with generally accepted accounting principles (GAAP) and Government Accounting Standards Board (GASB) standards. Ensures that similar reports are provided to College administrative staff when required.
Assists with the preparation and submission of various reports and other information to the Ohio Department of Higher Education, auditor and other federal, state and local agencies.
Assists with activities associated with financial investments and the College’s investment portfolio. Includes managing the College’s investments; developing and maintaining an investment policy; monitoring investment results and ensuring they are consistent with the investment policy; and ensuring that the policy is compliant with statutory regulations.
Forecasts and controls sources and uses of cash to ensure that sufficient funds are available for the College to maintain a positive cash flow.
Reviews and approves payments from grants awarded to the College. Collaborates with the Grant coordinators to establish grant budgets; develops proper accounting processes to record grant income and expenditures, and ensures that College matching resources are available if required.
Establishes and maintains internal controls to protect the College’s resources and prevent identify abuse, misuse, or fraud.
Assists the Vice President of Financial Affairs with preparation and review of contracts for the College. Includes representing the College in contract negotiations and contract administration with external building/construction contractors, food service vendors, service contractors, auditors, vendors for refuse removal, utilities, elevator maintenance, various leases, and other related agreements. Includes preparing the Request for Proposal "RFP" requests.
Oversees the College’s purchasing functions. Includes maintaining the purchasing policy and procedures, providing appropriate forms - i.e., purchase orders, purchase requisitions, travel reimbursement; and providing an equipment inventory control system. Assists with the coordination of the competitive bidding process.
Manages the daily operations of the Purchasing Department to ensure that the material and service requirements of the College are met in a timely, efficient, effective and ethical manner.
Provides oversight of all purchases in compliance with Federal and State laws and College procurement policies and procedures. Monitors and tracks purchasing usage patterns. Prepares and submits appropriate reports of purchasing activity.
Oversees and authorizes purchase requisitions, monitors the preparation of purchase orders, and expedites receipt of materials. Prepares bid specifications and solicits, receives and evaluates bids as required.
Completes other duties as assigned.
Other Skills and Abilities:
• Excellent written and oral communications; listening skills to accurately interpret what others are saying; ability to articulate goals, strategies and direction
• Demonstrated ability to analyze information, situations, problems, policies and procedures to formulate logical and objective decisions
• Strong supervisory skills
• Ability to work collaboratively with internal and external constituents
• Strong time management and planning skills required to coordinate and prioritize multiple projects simultaneously while adapting to changes in business requirements in a face-paced environment
• Demonstrated high level of proficiency in the Microsoft suite of productivity applications such as Word, Excel, PowerPoint, and Outlook; and familiarity with Ellucian Banner desired
Required Education and/or Work Experience:
• Bachelor’s Degree in Accounting, Business Administration, or equivalent required; Master’s degree preferred.
• C.P.A. required.
• Three to five years of related experience required
• Experience in management of staff and resources desired
CERTIFICATES, LICENSES, REGISTRATIONS:
C.P.A. (Certified Public Accountant) required
Location/Region: Fremont, OH (US)